Adapting Activities and Increasing

 

Independence in Inclusive Settings

 

Using Windows and Microsoft Office

 

 

 

 

 

presented by

 

 

 

 

Subhashini Balagopal

Patti Young

Lou Dickman

Richmond Community Schools

Richmond, Indiana

Contents

 

 

Windows Accessibility Features

 

Form-Filling Using Imaging for Windows

 

Creating Clickable PowerPoint Lessons

 

Using Print Screen

 

Creating Forms

 

Creating Customized Ruled Paper

 

Keyboard Shortcuts

 

Contact Information

WINDOWS ACCESSIBILITY FEATURES

 

 

The Windows Accessibility wizard makes it easier for people with disabilities to operate a computer without installing special software. Accessibility options—such as StickyKeys, ShowSounds, and MouseKeys—are designed to help users with specific disabilities make full use of the computer.

Smartsheet for using Windows Accessibility options on your computer:

 

1.       Click Start

2.      Click Programs

3.      Click Accessories

4.      Click Accessibility

5.      Click Accessibility Wizard

6.      Follow instructions to make changes as needed

 

You can either save the changes you have made for specific users, so they can log in each time and access the options they have set up OR set the changes as a default so that the features you have selected will always be on the screen.

 

If you DO NOT see the Accessibility Wizard when you get to step 4, do the following:

1.       Click Start

2.      Click Settings

3.      Click Control Panel

4.      Double-click the Add/Remove Programs icon

5.      Click the Windows Setup tab

6.      Under Components, place a 3 next to Accessibility

7.      Click OK

When this is complete, close the Control Panel and follow the steps noted above in the smartsheet section.

 

 

(Note: If you do not want your students to have access to these options, go back to the control panel after you have selected and individualized accessibility features, and remove the 3 you placed next to Accessibility)


Accessibility Features:

§         You might want to choose all the Wizard Options (for persons with visual, auditory, and physical disabilities + administrative options) to see all the access features available.

§         Change sizes of fonts, titles, menus, scroll bar, window border size, icons, mouse cursors, etc.

§         Choose to use the Windows magnifier.

§         Change color settings to get high-contrast colors.

§         For persons with hearing impairments, visual warnings and captions can be viewed instead of system sounds/warnings.

§         Extra keyboard help is provided for persons requiring mouseless access to the computer.

§         Choose mouse pointer speed, and trails to view cursor movements  clearly on the monitor.

§         Keyboard features:

o        StickyKeys allows you to press keys in combination one at a time so you don’t have to press two/three keys simultaneously (e.g. Ctrl+Alt+Del, Shift+A, etc.)

o        BounceKeys ignores repeated key strokes made by someone whose hands shake, or who has trouble pressing keys lightly.

o        ToggleKeys provides a sound when Caps Lock, Scroll Lock or Num Lock are pressed.

 

 

For additional information on Windows accessibility features, go to www.microsoft.com/enable/

At this site you can get further information on accessibility options for different kinds of disabilities.

 

 

If you don’t have the Accessibility Wizard on your computer:

Click Start-Settings-Control Panel.

Double Click the Accessibility Options Icon. The Accessibility Properties window will open up with tabs for keyboard, sound, display, mouse, and general options. Try each of these to select access features you need.

KEYBOARD SHORTCUTS

 

EDITING/FORMATTING:

 

Ctrl+A: Select All

Ctrl+C: Copy

Ctrl+X: Cut

Ctrl+V: Paste

F7: Spelling & Grammar

Shift F7: Thesaurus

Ctrl+Z: Undo typing

Ctrl+Y: Repeat typing

End: Move cursor to end of line

Ctrl+End: Move cursor to end of document

Home: Move cursor to beginning of line

Ctrl+Home: Move cursor to beginning of document

Ctrl+B: Bold

Ctrl+I: Italicize

Ctrl+U: Underline

Ctrl+E: Centers text

Ctrl+J: Justifies text

Ctrl+L: Left aligns text

Ctrl+R: Right aligns text

Ctrl+M: Increase indent

Ctrl+Shift+M: Decrease Indent

Ctrl+Shift+A: Capitalize highlighted text

Shift+F3: Changes capitalization of highlighted text

Ctrl+Shift+F: Highlight font name on tool bar

Ctrl+Shift+P: Highlight font size on toolbar

Ctrl+]: Increase font size

Ctrl+[: Decrease font size

Shift+Alt+Up Arrow: Move paragraph up

Shift+Alt+Down Arrow: Move paragraph down

 

WINDOWS:

F1: Open Help

 

WORD PROCESSING:

 

Ctrl+N: New blank document

Ctrl+O: Open document

Ctrl+W: Closes current document

Ctrl+S: Saves current document

F12: Save As

Ctrl+P: Print

Ctrl+F2: Print Preview

Ctrl+F5: Restores document window

Ctrl+F10: Maximize document window

Ctrl+F6: Displays the next open document window

Ctrl+Shift+F6: Displays previous open document window

Alt+F4: Quit Word

 

HIGHLIGHTING TEXT:

F8: Starts Highlighting – use arrow key to continue highlighting, or press the key again to highlight a word, sentence, paragraph and entire document

Shift+F8: Undo most recent highlighting

Esc: Ends highlighting

 

Other websites for Keyboard Shortcut Information

http://www.obs.org/cheatsheet/MSWord%20shortcutkeys.htm

http://www.obs.org/cheatsheet/ieshortcut.htm

 

Check HELP on MSWord to find more keyboard shortcuts.

FORM-FILLING USING IMAGING FOR WINDOWS

 

Imaging is available on all Windows computers. It allows the user to scan a document and mark annotations in it. I use Imaging as a form-filling program for my students to scan and complete worksheets independently.

 

Cheat sheet for using Imaging

  1. Open Imaging by clicking on Start-Programs-Accessories-Imaging.
  2. When Imaging opens up, click  to start a new scan.
  3. When the document you have scanned opens up in Imaging, you can annotate it by clicking on the Annotation Toolbar button.
  4. This will open up the toolbar with the following buttons: . (appears at bottom of screen)
  5. Use these buttons to add information to your scanned document. You cannot edit the information that was scanned.

 

Annotation toolbar buttons:

      Use this button to select, delete, and move annotation marks you have placed on your scanned document.

*      Use this button to draw freehand lines on your scanned document. (My students use it in their worksheets for circling words, or numbers as requested.) If you right click on this button, you can change the color and width of the lines.

*       Use this highlighter button to transparently highlight sections on the document. (Students can use this to highlight answers for multiple-choice questions.) Right clicking this button will allow you to change the highlighting color.

*      Use this to draw straight lines. Right clicking the button will allow you to change the color and width of the line.

     Use this button to draw a hollow box. Right clicking the button will allow you to change the width, color and transparency of the line.

*      Use this button to draw a solid box. Right clicking the button will allow you to change the color of the box.

*      Use this button to type text on your scanned document. Right clicking the button will allow you to change the text font, color and font size.

      This will paste a sticky note on the page. Right clicking the button will allow you to change the font and note color.

     Use this to place text from a file on to the scanned document. I have only been able to use .txt files. I was unable to use this with .doc files.

    Use this rubber stamp button to place a stamp on the page. You can use a stamp from the list, or create your own stamp by right clicking the button. I set this up with my students’ names and set up a date button as well, so that they can stamp their name and date on every worksheet they use. 

To create a new stamp:

§         Right click the rubberstamp button

§         Click on Properties

§         Click the Create Text button

§         In the Stamp Name box give your stamp a name (e.g. ‘My name’)

§         In the Stamp Text box, type the student’s name (e.g. ‘John Doe’)

§         Click on the Date or Time buttons if you want them added to your stamp. (I prefer to have a separate date stamp.)

§         Click on the Font button to change the font type, size or color.

§         Click OK when you’ve finished creating your stamp. It is now added to the list.

Use the zooming buttons  to enlarge or resize your view of the document on the monitor. When you print it, it will print out in the size of the original document you scanned in.

To rotate the image, use the rotating buttons .

 

I usually ask my students to use a text color other than black so that the teacher can differentiate between what was already on the worksheet and what has been added to it. Some of my students prefer to use fonts like Lucida Handwriting because their classmates are writing in cursive. I have a student who has cerebral palsy, who is using Imaging to do his math on the computer instead of dictating to an adult helper.

 

 

 

CREATING FORMS

 

Creating form fields in documents: You can use this to set up templates for letters/reports/multiple choice quizzes, etc. so that a user can tab through the fields and make changes/additions.

 

In MS Word, Click View-Toolbars and check the Forms toolbar to select it. This will place the Forms toolbar on your desktop.

It will look like this:

 

* Text Form field: To add text within the document.

 

 

* Check box form field: Users can tab through and press the Enter key to insert a check mark.             

 

* Drop-Down form field: To specify choices for the user to select.

 

* Form Field Shading: When this is selected, it shades text fields so that you can see them. The shading does not print out.

 

* Protect Form: When you have finished setting up your form, click this button to lock the form. It will prevent the user from changing your form/template.

 

USING PRINT SCREEN

 

…to take a snapshot of images on your computer monitor

 

  1. When the image you want to acquire is on your computer monitor, press the Print Screen key (Print Scrn).
  2. Open Paint (Click Start-Programs-Accessories-Paint)
  3. Paste the image into Paint (Click Edit-Paste, or Press Control+V)
  4. Use the  select or  free-form select buttons to draw a box around the image you need, or just draw a free-form line around the image.
  5. Copy the image selected in 4 (Click Edit-Copy, or Press Control+C)
  6. Open the document you want to place the image into, and then paste the copied image (Click Edit-Paste, or Press Control+V).

 

This is how the buttons above were pasted into the document. Use Print Screen to make simple instructions for students in using some software programs where they need to remember steps. You can also use this to import pictures into picture communication books.

 

 

CREATING CUSTOMIZED RULED PAPER

 

 

For simple ruled paper:

  1. Open Microsoft Word
  2. Click View-Toolbars and select Standard and Formatting
  3. Click the Justify button  or press Control+J
  4. Select a font size based on the size of spacing between the lines. Draw one line using the _ underscore key.
  5. Highlight this line, and copy and paste it for the rest of the page.

 

For ruled paper with bold lines or colored lines:

  1. Open Microsoft Word
  2. Click View-Print Layout to view the entire page
  3. Click View-Toolbars and select Tables and Borders.
  4. Click the Draw Table button  then click on one corner of your page and draw a single box across the length of your page. (See below)

 
  1. Now select a font size based on the size of spacing you need.
  2. Press the Tab key on your keyboard to fill the page with boxes. (See below)

 

 

 
  1. Highlight all the rows then click the arrow beside the Outside border button  on your Tables and Borders toolbar. You will see a box that looks like this   
  2. Click the Left Border  and the Right Border  buttons to erase the outside lines. (See below)

 

 

 
  1. If you want to make the two middle lines bold, click the arrow beside the Line Style button  and the arrow beside the Line Weight button  to select the type of line and the thickness you want. Your cursor will turn into a pencil. Now click the lines you want to change. (See below)

 

 

 

 

 
  1.  To change the color of the lines, click the Border Color button   and pick a color. Your cursor will turn into a pencil. Click the lines you want to change to the color you have selected.
  2. When  you’re done, click the Draw Table button  to change the pencil back to a regular cursor.

 

Use the different options to experiment with a variety of ruled lines. Have fun!

(Note: If you typically draw tables using the Insert Table button  go right ahead and use it. J)

 

TIP:

To set up a page for legal size or other paper, click File-Page Setup-Paper Size tab, then select the size of paper you want to use.

 

AN ASSIGNMENT FOR FUN!

Try drawing the table shown below with the Draw Table button , the Line Style , and Line Weight  buttons. Use the Shading Color button  to color some of the cells gray.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

WOW! YOU DID IT!

 

Now use the Eraser button   to erase some of the lines! Have fun!

CREATING CLICKABLE POWERPOINT LESSONS

 

(Based on ideas developed by Vicki Hershman, PATINS, Indianapolis, IN)

 

For Cause and Effect Lessons:

  1. Open PowerPoint
  2. Click Blank Presentation then click OK
  3. Select blank presentation layout then click OK
  4. Click on the first slide in the top left hand side of the screen to select it. Click Edit+Copy or Control+C, then Edit-Paste or Control+V to paste as many slides as you need for your activity.
  5. Click Format - Background. In the Background window, click the little arrow  to select a background color for your slides. Click Apply to All.
  6. Click on Slide 1 on the top left hand side of the monitor.
  7. To insert pictures:

·        Click Insert – Picture - Clip Art/From File.

·        Find your picture and insert it to each slide.

·        Click on the handles (squares that appear on the corners and sides of the picture when you select it) of each picture to change its size.

·        Click in the middle of the picture to drag it and reposition  it on the slide.

  1. Click on Slide 2, etc. and insert pictures.
  2. Click Slide Show - Slide Transition. Click the arrow to select a transition effect and transition sound. Click Apply to All.
  3. Click Slide Show – Set Up Show. Click Loop continuously until ‘Esc’ for Show Type, and make sure All is selected in the Slides box.
  4. Click Slide 1 and insert a title, by clicking Insert – Picture – Word Art. Select a style, type a title and click OK.
  5. Click File –  Save As, type a title and click Save.
  6. Click View –  Slide Show to view your lesson.

For Picture Identification Activities:

  1. Open PowerPoint
  2. Click Blank Presentation then click OK
  3. Select blank presentation layout then click OK
  4. Click on the first slide in the top left hand side of the screen to select it. Click Edit+Copy or Control+C, then Edit-Paste or Control+V to paste as many slides as you need for your activity.
  5. Click Format - Background. In the Background window, click the little arrow  to select a background color for your slides. Click Apply to All.
  6. Click on Slide 1 on the top left hand side of the monitor.
  7. To insert pictures:

·        Click Insert – Picture - Clip Art/From File.

·        Find your picture and insert it to each slide.

·        Click on the handles (squares that appear on the corners and sides of the picture when you select it) of each picture to change its size.

·        Click in the middle of the picture to drag it and reposition it on the slide.

  1. Click on Slide 2, etc. and insert pictures as planned for your lesson.
  2. For each graphic that is the correct response, do the following:

a)     Click Slide Show – Action Button. Then click the Forward/Next button  .

b)     Place the + at the top left corner of the picture, and click and drag over the picture to draw a button over it.

c)      Right-click the forward button  then click Action Settings. Select Hyperlink to Next Slide. If you want to add a sound, when the slide transitions, select Play Sound and choose a sound you want to hear by using the down-arrow. To insert a recorded sound, scroll down to Other Sound and then find your sound file.

d)     Double-click the button. In the Format Auto Shape window, change Fill Color to No Fill and change Line Color to No Line to hide the button from view. (Double-click this area again if you want to view the Fill Color options again.)

e)     Follow step (a) to add a Sound button .  Continue with the other steps up to (d).  To hide the Sound button, click and drag it to the gray area of the screen

10. For each graphic that is the incorrect response, do the following:

a)      repeat steps 9(a) and 9(b) above. 

b)     Right-click the forward button  then click Action Settings. Select Hyperlink to Slide...  Select the number of the slide that is open (if you are working on Slide 7, select Slide 7).  This allows the curser to appear as an open hand for both selections and won’t cue the student as to the correct choice.  Continue with 9(d) and (e) above.

  1. Click Slide Show - Slide Transition. Set the window to look like this:

Set the Automatically after box if you wish to set a time limit for viewing the slide. Click Apply to All.

  1. Click Slide 1 and insert a title, by clicking Insert – Picture – Word Art. Select a style, type a title and click OK. Do the same for the last slide if you want to end it with credits or an ending title.
  2. Click File –  Save As, type a title and click Save.
  3. Click View – Slide Show to view your lesson.

 

 

Note:

You can record sounds with a microphone and add them to your slideshow by doing the following:

  •  Click Start – Programs – Accessories – Entertainment – Sound Recorder. Click Record to start recording the sound, then click Stop when you’re done. Click Play to preview the sound. Click File – Save and give your sound a name.

 

Your PowerPoint activities are only limited by your imagination.

 

Go ahead and play today!